What is a Custom Integrator?

In this article where we will enter the privileged world of digital transformation, we will talk about a word we all encounter frequently… 'Special Integrator'. Special Integrator ; It is the name given to companies that have the authority to mediate the preparation, sending, archiving and reporting of e-documents such as E-Invoice, E-Archive, E-Ledger. These companies are subjected to various tests conducted according to the criteria determined by the Revenue Administration and are granted 'Special Integrator' authority as a result of passing the test. Special Integrators perform the 'integration' process that connects two systems in a digital environment. They act in accordance with the rules of the Revenue Administration and legal regulations and create e-Documents and your business's records completely with all their technical details. Special integrators also enable you to archive your e-Documents securely for a long time. With various integration possibilities, you can account for the commercial activities of your business. In addition to preparing e-Documents, you can also use special integrators as a comprehensive business automation. What are the advantages of private integrators for taxpayers? In the business world where digital transformation has become a necessity, using the Revenue Administration Portal is an option when using e-document applications, but its possibilities are quite limited. At this point, choosing a private integrator will provide advantages in the use of e-document applications. If we talk about these advantages: Private integrators offer 24/7 accessible service for taxpayers. Thus, you can easily carry out your e-document arrangements regardless of working hours. It is quite profitable in terms of cost when the variety of services offered is taken into account. Private integrator systems usually work very fast, so you save time. In addition to saving time, since the arrangement of e-documents, sending them to the customer and reporting them to the Revenue Administration are carried out automatically, your workload is reduced. Since the arrangement, archiving and sending processes are carried out through digital channels, printing, cargo and storage costs are also eliminated. The risk of error in e-documents arranged in private integrator systems is minimal. It is quite easy to correct possible errors. In private integrators, the system is constantly updated and kept in compliance with legal regulations. What to Consider When Choosing a Private Integrator? As can be understood from the word 'private', choosing a private integrator is very important. When making this choice, it is useful to remember that the service quality and opportunities offered vary. There are some details you should pay attention to when choosing a private integrator for your business needs. If we list these details: First of all, the private integrator company you will choose must be on the Revenue Administration Private Integrators List. You can access this list at https://ebelge.gib.gov.tr/efaturaozelentegratorlerlistesi.html . The infrastructure of the private integrator you will choose must be reliable and strong, and it must provide uninterrupted access to the e-document system 24/7. However, since the relevant laws and regulations change, you should keep your system up to date by following these changes closely and offer additional features and functions that will make your work easier. The private integrator system you will choose should work in harmony with other accounting and ERP applications. Is It Mandatory to Use a Special Integrator in E-Invoice? We often encounter questions about whether using a special integrator is mandatory when preparing e-documents. We talked about the advantages that using a special integrator offers to taxpayers. If we consider these advantages, working with a good special integrator in your e-document arrangements will always keep your business one step ahead. However, if you ask, 'Am I obligated to use a special integrator when preparing my e-documents?', of course you are not obligated. However, it is worth noting that in the GİB and Integration options, the taxpayer has to keep the e-documents they have prepared. The special integrator does all these processes on your behalf. Just as it is not mandatory in other e-documents, the use of a special integrator is not mandatory in e-invoices either. You can issue your invoices without a special integrator. Can Invoices Be Issued from Two Different Special Integrators? Choosing a special integrator that works with a 360-degree solution vision for your business needs and meeting all your needs from a single place will provide you with both financial and moral benefits. However, if you say, 'I want to work with two different integrators when issuing my invoices, is this possible?', yes, it is possible. Legally, you can work with more than one special integrator at the same time and be included in the e-invoice application. GIB Portal? Special Integrator? In order to answer this question, we first need to know the concepts of GIB Portal and Special Integrator. If you are reading these lines right now, it means you now know what a Special Integrator is. What about GIB Portal? You will learn that in a moment. Continue reading. GIB Portal is a portal system affiliated with the Revenue Administration. Thanks to this portal, you can easily use various digital transformation solutions such as e-Invoice and e-Archive Invoice over the internet. You do not need to perform long processes such as creating an invoice or issuing an invoice through the GIB portal. The portal offers the opportunity to perform all transactions quickly and quickly over the internet thanks to the developing technology system. It is not mandatory to use a special integrator for the e-documents you want to organize. You can use the GIB Portal. However, if you ask which one I should use, our answer is the special integrator. Because there are many advantages that a special integrator will provide to your business. For example, in GIB and integration uses, the taxpayer must keep the electronic documents he organizes. At this point, using a special integrator will reduce your workload. Because special integrators store all these documents for you and keep them safe. How to Become a Special Integrator? As can be understood from the word 'special', not everyone can be a special integrator. So, what should those who want to become a special integrator do? Companies that want to become a special integrator must first apply to the GIB. After this application, the GIB requests various documents from the companies that apply, including a BIS report, an ISP document and an ITIL certificate for employees. After submitting these documents, you can follow the process on the "Special Integrator Application" page on the GIB E-Document website.